Data Room experience: protection against Print screens

No company can fully exist and develop if they do not participate in business transactions. But as you know, transacting requires confidential documents, which makes a company vulnerable and open to attack if high-end security measures are not used. Virtual data rooms are the most secure place to conclude transactions today. Use VDRs to store, share and exchange documents while remaining in control of the situation.

What is a virtual data room?

Virtual data room has been on the market since the early 2000s as a more modern and streamlined version of traditional data storage and transactional methods – physical data rooms. However, VDRs have only become popular as of late, when remote operation and digitalization have become not just desirable measures but a necessity to stay afloat. Data rooms provide their customers with professional security practices and all the tools they need to avoid using unreliable third-party sources. VDRs are suitable for any size or type of business and can be used for Mergers and Acquisitions, due diligence, investments, IPOs, fundraising, legal processes, and more.

The main security method of virtual data rooms

The use of advanced security technologies is the main feature of the best VDR. They provide space administrators with full control over the platform, and the main security features of VDRs are:

  • Compliance with international security regulations

Virtual Data Rooms are licensed solutions that comply with international security regulations. They are tested by the relevant legislative and industry bodies and guarantee the use of advanced technology for strong security.

  • State-of-the-art data encryption

The best VDR solutions use 256-bit encryption algorithms that allow you to encrypt data during transmission and at rest. As a result, your documents will be inaccessible to unauthorized parties, even when compromised.

  • Automated reports

The program administrators can refer to the audit logs, which record any user action every second at any time. This way, you can see a full picture of what’s happening inside the VDR and calculate suspicious user behavior.

  • Detailed permissions settings

These permissions allow administrators to enhance their documents’ confidentiality by flexibly denying access based on the user’s role and responsibilities. For example, administrators can prohibit copying, printing, editing, forwarding, uploading, and even screenshotting a document. The fewer unauthorized people who have access to a particular document, the greater the chance it will remain intact.

  • Digital Watermarks

Watermarks are documented copyright protection that can be applied to any file, even a video or presentation. This way, the file owner can ensure that their copyright claims are met and keep track of all the actions that have been taken with the document.

  • Fence View

Fence view is powerful additional protection that keeps documents from unauthorized paper photos and screenshots and scans them. This security measure comes in handy while developing various designs, secret formulas, or other highly confidential materials.

  • Removal of traces

VDR can make it impossible to copy and remove a file from the browser history.

  • Remote device cleanup

With this feature, the chances of data leakage will be minimal. Even if your files have been downloaded to a third-party device, you can monitor and delete them anytime. Thus. If the device on which your sensitive data was stored was lost or stolen, you could still guarantee the document’s integrity.

  • Secure communication

VDR offers encrypted chats and a Q&A section, so you won’t have to use other sources of communication and exchange documents like email or other weakly-protected cloud services.

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